Home › Templates › Meeting agenda template
Meeting agenda template
A good meeting agenda states the goal of the meeting, lists the topics in order with an owner and a time for each, and says what outcome each topic needs: a decision, input or an update. Send it to attendees ahead of time so they can prepare, and close the meeting by confirming decisions, owners and due dates. Copy the template below or download it as a text file.
The template
MEETING AGENDA Meeting: [Meeting name] Date and time: [Date, start - end, time zone] Location or link: [Room or video link] Facilitator: [Name] Note-taker: [Name] Attendees: [Names] GOAL By the end of this meeting we will: [one sentence, e.g. "agree on the launch date"] PREPARE BEFORE THE MEETING - [Document or link to read] - [Update or data to bring] AGENDA 1. Welcome and goal check (5 min) - [Facilitator] 2. [Topic 1] (__ min) - [Owner] Outcome needed: [Decision / Input / Update] 3. [Topic 2] (__ min) - [Owner] Outcome needed: [Decision / Input / Update] 4. [Topic 3] (__ min) - [Owner] Outcome needed: [Decision / Input / Update] 5. Recap: decisions, action items, next steps (5 min) - [Facilitator] DECISIONS - [Decision] ACTION ITEMS - [Task] - Owner: [Name] - Due: [Date] PARKING LOT - [Topics raised that need their own discussion]
How to use it
- Write the goal first. If you can't say what the meeting should achieve in one sentence, it may not need to be a meeting.
- List only the topics that serve that goal, put the most important one first, and give each an owner and a time box.
- Mark what each topic needs (a decision, input or an update) so people know how to prepare.
- Send the agenda with the invite and ask attendees to add anything missing before the meeting.
- Use the last few minutes to read back decisions and action items, then share the notes.
Turn this into your B4WeMeet page
Share your agenda, goal and the context people need on one B4WeMeet page, and link it in the invite. We'll fill in the focus, topics and pre-meeting note from this template; you add your name and details.
Turn this into your B4WeMeet page