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One-on-one meeting template
A one-on-one meeting template gives a manager and a team member a shared, repeatable agenda: a quick check-in, the team member's topics first, progress and blockers, feedback in both directions, growth goals and action items. Keep it in one shared document and add each meeting's notes at the top, so you can see what you agreed last time. Copy the template below or download it as a text file.
The template
ONE-ON-ONE MEETING Manager: [Name] Team member: [Name] Date: [Date] Cadence: [Weekly / Every two weeks / Monthly] 1. CHECK-IN - How are things going overall? - Anything on your mind outside the day-to-day work? 2. TEAM MEMBER'S TOPICS (added before the meeting) - [Topic] - [Topic] 3. MANAGER'S TOPICS - [Topic] 4. PRIORITIES AND PROGRESS - What went well since we last met? - What is blocked or slower than expected? - What are the top priorities until we next meet? 5. FEEDBACK - For the team member: [Specific example and suggestion] - For the manager: What should I start, stop or keep doing? 6. GROWTH - Goal or skill you're working on: [Goal] - Support you need: [Project, training, introduction] 7. ACTION ITEMS - [Task] - Owner: [Name] - Due: [Date] FOLLOW UP NEXT TIME - [Topic or open question]
How to use it
- Agree on a regular cadence and keep the slot, even when there is not much to discuss.
- Ask the team member to add their topics before each meeting and cover them first.
- Spend part of the time on blockers and priorities, and part on feedback and growth, not only status updates.
- End with action items that each have an owner and a due date.
- Start the next meeting by checking last time's action items.
Turn this into your B4WeMeet page
Give your team one page with how you run one-on-ones, what to bring and the topics you want to cover. We'll fill in the focus, topics and pre-meeting note from this template; you add your name and details.
Turn this into your B4WeMeet page